The Insider's Guide
Proven strategies to cut hidden costs, avoid vendor traps, and build a world-class show for experienced event coordinators to beginners.
Why This Guide Matters
Las Vegas is one of the most exciting cities in the world to host a convention—but it’s also one of the most expensive. Most planners overspend by 20–30% without even realizing it, thanks to hidden fees, vendor exclusives, and contract traps.
The good news? You don’t have to fall into the same cycle. With the right insider knowledge, you can save thousands of dollars, protect your budget, and still deliver a flawless show.
This guide pulls back the curtain on how conventions really work in Vegas—and how you can leverage local expertise to save time, money, and stress.
Insiders Guide to Conventions in las Vegas
What You Will Learn
How to Redline for Instant Savings
Even if your contract is signed, discover how to cut hidden fees and reclaim thousands from your venue.
Expose Hidden Service Charges
Vegas venues bury fees up to 27% in your bill—our guide shows you how to spot and challenge them.
Slashing AV, Internet & Power Costs
Get the same quality production without overpaying for overpriced “in-house” vendor services.
How to Master Union vs. Non-Union Labor
Understand the rules, negotiate smarter, and eliminate surprise labor charges that blow up budgets.
How to Hire Smarter, Not Cheaper
Cheap crews cost more in the long run—discover how experienced locals actually save you money.
When to Time Your Convention for Maximum Savings
Vegas pricing shifts with the season—know when to book to save big on hotels, labor, and vendors.
Client Feedback
Happy Words From Happy Clients
Manager
If you're in Vegas and you need any production support or equipment, Atomic is the go-to place. Easy to work with, extremely knowledgeable and tech savvy and they will work within your budget.
Owner
Atomic Television was incredible to work with. Josh, Shane, and Paul were absolute pros — flexible, reliable, and fully locked in with our live-to-tape, CineLive show. Anytime we hit an obstacle, they brought solutions, not excuses. Their professionalism, attitude, and technical expertise made the entire production run smoothly. Highly recommend working with this team.
Owner
Thanks guys for everything. Can't thank you enough for having our back and making sure when "stuff" happens I don't really need to worry about it. Really great working with the team.
Event Coordinator
Thank you so much! Also, I just have to say- I spoke to Shane on the phone the other day and just have to say he was very very kind and helpful regarding all of this. As a new prospective renter from you guys, it was very encouraging to first speak with someone as patient and helpful as he was! You guys seem awesome and I truly appreciate all of your help, understanding, and patience!
- Minutes from all major Strip venues & convention halls
- Vegas-based crews = fast mobilization
- Emmy-level experience, local execution
- Fully scalable — from guerrilla to grandeur
